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Young Liberals of Manitoba

Executive

Julia Demkowycz President
Alex Gilroy Past President
Jessie Panchhi VP Finance
Katherine Burley VP Internal Affairs
Jaron Hart VP External Affairs
Julia Sisler VP Communications
Andrew Vanderhorst VP Policy
Jacques de Moissac VP Rural Affairs
Dakota Giles Young-Brown VP Indigenous Affairs

Interim Charter of the Young Liberals of Canada – Manitoba

Pre-Amble

The Young Liberals of Canada – Manitoba respect the fundamental dignity and freedom of the individual, the unity, equality and cultural mosaic of Canada and Manitoba, and the sanctity of the democratic process. We are devoted to promoting and protecting this ideal.

To do this, the Young Liberals of Canada – Manitoba will be committed to actively expanding the role of youth in the democratic process by promoting and facilitating youth involvement in the political process, through policy development, open debate and political activism. The Young Liberals of Canada – Manitoba will encourage open and free communication, and debate while always stressing the fundamental importance of participation. The Young Liberals of Canada – Manitoba are committed to providing a voice and role for youth in the political process and the democracy of Canada and Manitoba.

This Constitution shall govern the affairs of the Young Liberals of Canada – Manitoba and shall be interpreted in a large and liberal manner having regard to the purpose of the Young Liberals of Canada – Manitoba as set out in this Preamble and Article One.

Definitions

1          In this Charter,

“Young Liberals of Canada – Manitoba” means the organization of nine (9) individuals, twenty-five years (25) of age and under, but over fourteen (14) years of age, who, at the Young Liberals of Canada – Manitoba Annual General Meeting, will be elected to fill the roles listed in Article Four;

“Constitution” means the Interim Charter of the Young Liberals of Canada – Manitoba;

“Executive Committee” means the collective group of the nine (9) Officers of the Young Liberals of Canada – Manitoba;

“General Meeting” means an Annual General Meeting or Special General Meeting of the Young Liberals of Canada – Manitoba;

“Management Committee” means the Management Committee as defined by Article Six;

“Officers” means Officers as designated in Article Three;

“Written Notice” means a written or printed matter that informs or provides knowledge of the subject matter, delivered via regular mail, courier, e-mail, facsimile, or any other recorded communication facility available. Any notice delivered via regular mail shall be deemed delivered and received on the business day it was sent. In the event the notice was not sent on a business day, then the notice shall be deemed delivered and received on the first business day after it was sent. Any notice sent via e-mail, facsimile, courier, or other recorded communication, shall be deemed delivered and received on the moment that the transmission, provided a record of said communication being sent can be established and the recipient thereof has a means of receiving the communication.

“Business Day” means any day of the week other than Saturday, Sunday and statutory and civic holidays;

“YLC(M)” means the Young Liberals of Canada – Manitoba.

“Federal Party” means the Liberal Party of Canada.

“Provincial Party” means the Manitoba Liberal Party.

Article One

Role & Purpose

1 (1)     The Young Liberals of Canada – Manitoba shall:

  1. work with the Federal and Provincial Liberals to promote the common ideals of Young Liberals throughout Manitoba and Canada;
  2. voice the concerns of, and act as, advocates for the Young Liberals of Canada – Manitoba;
  3. provide assistance and leadership to accredited Young Liberal campus clubs, and those seeking accreditation, throughout Manitoba to create a strong presence of Young Liberals on campuses across Manitoba in order to promote the ideals of the Young Liberals of Canada – Manitoba;
  4. promote the election of candidates representing the Liberal Party of Canada and the Manitoba Liberal Party;
  5. respect and promote the fundamental importance of the role of youth in the political and democratic process; and
  6. respect the principle of equality between all people.

Article Two

Membership

2 (1)     Membership in the YLC(M) shall be accorded to persons satisfying the following requirements:

  1. the individual retains a current membership with the Liberal Party of Canada (Manitoba) and with the Manitoba Liberal Party;
  2. the individual has reached the age of fourteen (14) years and has not yet reached the age of twenty-six (26) years.

2 (2)     Admission to the YLC(M) will not be hampered in any way by discrimination based upon gender, race, religion, sexual orientation, or any other comparable ground.

2 (3)     Membership in the YLC(M) shall entitle members to full voting rights at the Annual General Meeting of the YLC(M), as well as any Special General Meetings of the YLC(M), as well as the right to seek and hold any position on the YLC(M) executive, and the right to seek appointment as a delegate for any general meeting and leadership conventions of the Liberal Party of Canada if they hold a membership with that party, and/or the Manitoba Liberal Party if they hold a membership with that party.

2 (4)     Memberships shall be valid for one year from the last day of the month in which the membership was issued pursuant to the membership rules of the Liberal Party of Canada – Manitoba and memberships shall expire at the end of year of the year issued pursuant to the membership rules of the Manitoba Liberal Party, or as determined by rules of procedure as may be prescribed by the Executive Committee.

Article Three

Officers of the Executive Committee

3 (1)     The Officers of the YLC(M) shall consist of:

  1. The Federal President;
  2. The Provincial President;
  3. The Vice-President Finance;
  4. The Vice-President Internal Affairs;
  5. The Vice-President External;
  6. The Vice-President Policy;
  7. The Vice-President Communications;
  8. The Immediate Federal Past-President; and
  9. The Immediate Provincial Past-President.

The Officers, with the exception of the Immediate Past-Presidents, shall be elected at a General Meeting of the YLC (M) in accordance with this Constitution and the rules adopted by such meeting at its opening session.

3 (2)     The term of each Officer of the Executive Committee shall commence upon the adjournment of the General Meeting at which he/she was elected and ending with the adjournment of the next General Meeting at which an election of Officers takes place.

3 (3)     Upon vacancy of the office of either President, the office shall hold a meeting between the Vice-Presidents to determine who will take over until the next ensuing election of Officers.

3 (4)     Upon vacancy occurring in any other office other than the Presidents, the Executive Committee shall by majority vote appoint any member in good standing of the YLC(M) that it deems suitable to hold such office until the next election of Officers.

3 (5)     The Federal President, The Provincial President, Vice-President Finance and The Vice-President Internal Affairs shall be the signing officers of the YLC(M) and signatures of any two (2) of them shall be binding on the YLC(M).

3 (6)     The executive, may, from time to time, appoint directors for special purposes. The purposes include (but are not limited to) a director for election readiness, for high school affairs, rural affairs, indigenous affairs, LGBTQ affairs, and for multiculturalism. These directors will have the right to receive notice of YLC (M) Executive Committee meetings, and will enjoy speaking rights at the discretion of the chair. They will not be accorded any voting rights at YLC(M) Executive Committee meetings unless agreed upon at the discretion of the current YLC(M) Executive.

Article Four

Responsibilities of Officers

4 (1)     The Federal President Shall:

  1. serve as the Chief Executive Officer of the YLC(M) on all Federal matters;
  2. serve as an ex-officio member, with full privileges to all YLC(M) committees;
  3. serve as an ex-officio member to all of the campus clubs of the YLC(M);
  4. serve as a member of the YLC National Executive;
  5. act as primary spokesperson for the YLC(M) on all Federal matters;
  6. act as a signing officer for the YLC(M);
  7. appoint chairs to ad hoc committees, and representatives to various YLC(M), YLC or LPC committees as needed;
  8. any other duties as delegated by the Executive Committee;
  9. maintain a membership with the Liberal Party of Canada.

4 (2)     The Provincial President Shall:

  1. serve as the Chief Executive Officer of the YLC(M) on all Provincial matters;
  2. serve as an ex-officio member, with full privileges to all YLC(M) committees;
  3. serve as an ex-officio member to all of the campus clubs of the YLC(M);
  4. act as primary spokesperson for the YLC(M) on all Provincial matters;
  5. act as a signing officer for the YLC(M);
  6. appoint chairs to ad hoc committees, and representatives to various YLC(M) or MLP committees as needed;
  7. any other duties as delegated by the Executive Committee; and
  8. maintain a membership with the Manitoba Liberal Party.

4 (3)     The Vice-President Finance shall:

  1. have the care and custody of all of the funds of the Organization, and shall record all cash receipts and disbursements thereof;
  2. work with the Executive Committee to prepare an annual budget for the YLC(M);
  3. present a financial report to each executive meeting of the YLC(M)
  4. be responsible for the co-ordination of the fundraising efforts of the YLC(M); and
  5. perform any duties as delegated by the Executive Committee.

4 (4)     The Vice-President Internal Affairs shall:

  1. cause minutes and written records to be kept of all meetings and proceedings of the Executive Committee;
  2. be responsible for the maintenance of all records;
  3. call and chair all meetings of the Executive Committee and the Management Committee, at the request of either Presidents;
  4. assume responsibility for correspondence between the YLC(M) and the YLC or any other outside organizations as required by the executive;
  5. give notice of all Executive Committee and General Meetings;
  6. be responsible for maintaining a current membership list;
  7. be responsible for increasing involvement in campuses, and constituency associations; and
  8. perform any duties as delegated by the Executive Committee.

4 (5)     The Vice-President External shall:

  1. facilitate the organization and further development of Young Liberal Associations;
  2. work with the YLC(M) Executive Committee and YLC(M) members to ensure that Young Liberal Associations are active on all campuses in Manitoba;
  3. be responsible for the development of a recruitment package for the YLC(M);
  4. be responsible for outreach to all areas of the community within the urban and rural areas of the province;
  5. perform any duties as delegated by the Executive Committee.

4 (6)     The Vice-President Policy shall:

  1. be responsible for policy development for the YLC(M);
  2. be responsible for establishing working groups to assist in policy development;
  3. update the membership on any new policy and answer questions pertaining to current policy;
  4. be responsible for maintenance and up keep towards the constitution;
  5. perform any duties as delegated by the Executive Committee.

4 (7)     The Vice-President Communications shall:

  1. be responsible for the creation and maintenance of the YLC(M) website, and social media sites, and will be required to update the site on a regular basis;
  2. be responsible for the creation and maintenance of an email list-serve;
  3. be responsible for informing the membership of important events as deemed necessary;
  4. send out a monthly updated to the members, regarding the current news of the executive; and
  5. perform any duties as delegated by the Executive Committee.

4 (8)     The Immediate Past-Presidents shall:

  1. Although a member of the executive, s/he does not have the ability to vote on matters pertaining to the YLC(M), but will provide guidance to the Executive Committee; and
  2. perform any duties as delegated by the Executive Committee.

Article Five

Meetings of the Executive Committee

5 (1)     The Executive Committee shall meet a minimum of six (6) times per calendar year.

5 (2)     The Executive Committee shall meet at a call of a President, or at the request by written notice of three of its members delivered in person, sent by registered mail or via email to the President or Vice-President Internal Affairs, and any meetings so requested shall take place within fourteen (14) days of the receipt of the request by the President or Vice-President Internal Affairs.

5 (3)     Written Notice of all meetings of the Executive Committee shall be sent to all members of the Executive Committee not less than seven (7) days prior to the meeting.

5 (4)     Meetings of the Executive Committee shall be open to all members of the YLC(M). The Executive Committee shall have the right to meet and discuss in camera such matters as it may deem necessary. Only members of the Executive Committee may vote on, move or second a motion. Members or delegations may make presentations on approval of the Executive Committee.

5 (5)     Quorum for Executive Committee meetings shall be fifty percent (4 officers) plus one of the filled voting Executive Committee positions.

Article Six

Management Committee

6 (1)     The Management Committee shall consist of:

  1. the Federal President;
  2. the Provincial President;
  3. the Vice-President Finance; and
  4. the Vice President Internal Affairs

6 (2)     The Management Committee shall be accountable to the Executive Committee and shall be responsible for:

  1. carrying out decisions of the Executive Committee;
  2. preparing the agenda for meetings of the Executive Committee;
  3. authorizing petty cash expenditures of under $200.00;
  4. assuring that the YLC(M) complies with all applicable financial legislation; and
  5. appointing and retaining legal counsel to represent the YLC(M) Executive Committee in all legal matters as they arise.

6 (3)     Quorum for meetings of the Management Committee shall be both Presidents and one (1) more member of the Management Committee as at the date of the meeting and issues may be addressed in person or via email.

Article Seven

Committees

7 (1)     The Executive Committee may, from time to time, establish committees of the YLC(M) to undertake projects for the organization. The only standing committees of the organization will be the Executive Committee itself and the Management Committee referred to in Article Six. Every other committee shall be established by an order of the YLC(M) Executive Committee, which will also appoint the chair for each committee by majority vote.

Article Eight

Code of Conduct

8 (1)     Members of the YLC(M) Executive Committee shall upon taking office disclose to the Executive Committee and membership of the YLC(M):

  1. all past and present party positions upon taking office; and
  2. whether they are or were employed by a Member of Parliament or any agency or Commission of the Liberal Party of Canada, Liberal Party of Canada (Manitoba), or Manitoba Liberal Party.

8 (2)     Any member so employed may not vote on a motion specifically affecting the M.P., or M.L.A. agency or Commission.

8 (3)     Members of the YLC(M) executive should not use their executive title in correspondence without prior permission of the executive, except for correspondence within the Liberal Party of Canada or Manitoba Liberal Party.

8 (4)     No Officer of the Executive Committee shall fail to attend three (3) Executive Committee meetings in succession without prior notice and/or reasonable grounds. The Management Committee shall decide the penalty.

8 (5)     Officers of the Executive Committee who will be out of the province and unavailable for meetings for more than twelve (12) consecutive weeks shall be required to take a leave of absence, which shall be decided by majority vote of the management committee. A member of the Executive shall not receive more than three (3) leaves of absence during one term.

8 (6)     In the event that an Officer of the Executive Committee who is granted a leave of absence does not return to his/her duties within thirty (30) days of the time agreed upon as part of the leave of absence, the Officer’s position shall be deemed vacant.

8 (7)     A vacant spot shall be filled by a current Executive Committee Officer until a new individual is elected for the spot by either the members of the Executive Committee or at the Annual General Meeting, whichever comes first.

8 (8)     Any finances received or distributed by the YLC(M) shall be handled along proper accounting standards, and absolute care will be taken to ensure comingling of Federal monies and Provincial monies does not occur. The following rules shall apply to all Executive Committee members and will be monitored by Vice-President Finance;

  1. The YLC(M) shall hold no money, actual or in trust, in any capacity for the Federal party. All fundraising shall be done for the YLC or LPC(M), and any request for funds shall be done to the YLC or LPC(M);
  2. The YLC(M) may hold money, in regulation to any laws in Canada, actual or in trust, for the Provincial party.
  3. No monies shall be used or raised, for or by, the YLC(M) from Federal monies to Provincial monies and vice versa. In the case of a joint event, a cost sharing agreement shall be made to ensure funds provided shall equal profit made. Where no cost sharing agreement is made and/or funding to profit cannot be derived, an equal split shall be made to the YLC(M) for Federal and Provincial purposes.

Article Nine

General Meetings

9 (1)     The YLC(M) shall hold an Annual General Meeting (AGM) open to all members in good standing of the YLC(M) within eighteen (18) months of the previous Annual General Meeting but no less than twelve (12) months. The following business shall be transacted at the meeting:

  1. the election of Officers of the Executive Committee;
  2. reports from each elected Officer of the Executive Committee as to the activities conducted during his or her term in office. These reports may be oral or written submissions; and
  3. address any other matters deemed necessary by the membership.

9 (2)     The YLC(M) may hold a Special General Meeting at any time subject to notification requirements for the membership. A meeting will be called at:

  1. the discretion of the Executive Committee;
  2. the written request of seventy-five (75) members of the YLC(M); and
  3. the presentation for such a written request to the Vice-President Internal Affairs.

9 (3)     The Vice-President Internal Affairs shall notify all YLC(M) members of all Annual and Special General Meetings in writing and/or by email, at least twenty-one (21) days before such a meeting is to be held, and inform them of the date, time and location of the said meeting.

9 (4)     The Chair of any General Meeting and the Returning Officer of the General Meeting will be appointed by a vote of the Executive Committee. This selection may be made by open vote or by secret ballot.

9 (5)     The agenda for all Annual and Special General Meetings shall contain provisions for discussion of new business brought forth from the general membership. Such agenda items must be forwarded to the management committee fourteen (14) days prior to the General Meeting.

9 (6)     All members of the YLC(M) who have a valid Liberal Party of Canada (Manitoba) or Manitoba Liberal Party membership for not less than fourteen (14) days prior to the General Meeting shall be eligible to vote on all matters.

9 (7)     In case of electoral urgency or other sufficient cause, the Executive Committee may by Special Resolution abridge or enlarge a time period prescribed by this Constitution. An abridgement or enlargement may be made before or after the expiration of the time period and shall not exceed 180 days.

9 (8)     Failure to hold an Annual General Meeting within the prescribed time will result in the dismissal of the both current Presidents. A current Executive Committee Officer shall be elected to fill the spot by the members of the Executive Committee and a Special General Meeting, which is to be held at least one calendar month after the resignation of the Presidents. The same procedure is to be followed if the requirements of the Special Annual General Meeting is not followed.

9 (9)     In the case of an executive member being appointed by the current Executive Committee due to the position becoming vacant, an Annual General Meeting shall be called:

  1. for a President, within eighteen (18) months of the time of appointment but no less than twelve (12) months of the appointment; and
  2. for any other Executive Committee Officer then President, within eighteen (18) months of the previous Annual General Meeting but no less than twelve (12) months;

and, as stated in 9 (7), in case of electoral urgency or other sufficient cause, the Executive Committee may by Special Resolution abridge or enlarge a time period prescribed by this Constitution. An abridgement or enlargement may be made before or after the expiration of the time period and shall not exceed 180 days.

Article Ten

Greg Doroschuk Honourary Young Liberal Award

10 (1)   The YLC(M) shall award annually the Greg Doroschuk Honourary Young Liberal Award. The recipient shall:

  1. be a member in good standing of the Liberal Party of Canada (Manitoba);
  2. be at least the age of twenty-six (26);
  3. be nominated by a member of the YLC(M) and be approved by majority vote of the YLC(M) Executive Committee;
  4. not be accorded voting privileges within the YLC(M);
  5. Not be a delegate representing the YLC(M) or a delegate to meetings of the YLC(M);
  6. Not hold executive office with the YLC(M);
  7. Not win the award more than once;
  8. Be known as a Honourary Member of the YLC(M) for life.

Article Eleven

Amendments

11 (1)   This Constitution may be amended by Special Resolution.

11 (2)   All amendments shall be effective immediately following the close of the General Meeting at which such amendments were passed unless the amendment provides otherwise.

11 (3)   All proposed amendments to this Constitution must be submitted to the Chair of the General Meeting not less than fourteen (14) days prior to the commencement of the General Meeting at which the Constitution may be amended.

11 (4)   Upon ascendance of a Constitution by the Executive Committee at each Annual General Meeting a hardcopy shall be held onto by Vice-President Internal Affairs. This hardcopy will then be copied and distributed accordingly. This hardcopy Constitution shall be the binding Constitution over all YLC (M) Constitutions until the following Annual General Meeting when it may be ascended again or altered accordingly.

Article Twelve

Rules of Order

12 (1)   Except as modified by this document, and the YLC Constitution, the most recently published version of Robert’s Rules of Order shall prevail.